You are invited to attend the 2023 Theatre Scarborough Annual General Meeting.

The meeting will be held on Wednesday, August 30, 2023 at 7:00 pm via Zoom.

As a member of Scarborough Players, Scarborough Theatre Guild or Scarborough Music Theatre, you are also automatically a member of Theatre Scarborough. 

The Theatre Scarborough Board is responsible for making decisions about how our companies share the space at the Scarborough Village Theatre and for liaising with the City of Toronto on our behalf. The AGM is your opportunity hear about the work from this past year and to put your ideas out there for moving forward. Your participation matters!

Please join us on August 30 at 7 p.m. by registering at

by Friday, August 25, 2023

Once you have registered, you will be sent the Zoom Link for the meeting.

All the AGM documents will be available on the Theatre Scarborough website approximately a week before the AGM. These documents will include the agenda, minutes from the 2022 AGM, the board report for the 2022-2023 season, the financial report, and any updated policies and procedures.

We will also provide information about critical motions that will require a vote.  In order to expedite proceedings, there will be a mover and seconder already assigned to each standard motion. If you are interested in moving or seconding one of the motions below please contact Carol Wells, Secretary at 


  • To Approve the Agenda for August 30, 2023 AGM
  • To Approve the Minutes for August 24, 2022 AGM
  • To Approve the Annual Report as presented
  • To Approve the S2021/2022 Notice to Reader
  • To Approve Hogg, Shain, & Scheck Professional Corporation as the accounting firm

Theatre Scarborough Board of Directors Election

The Board of Directors consists of 8 members who are elected at the AGM as well as the Presidents of the 3 members groups. The roles which will be elected at our AGM are: 

One President 

One Vice-President 

Six Members at Large  

If you are a member of Scarborough Players, Scarborough Guild, or Scarborough Music Theatre, you are a member of Theatre Scarborough and you may stand for election to this Board. You will also be able to vote during the election and on any motions during the meeting.

Any member can be nominated but will require the support of 5 other Theatre Scarborough members to be considered for election.

Please note:

  • Nominations must be received no later than 11:00 pm August 23, 2023
  • If an insufficient number of nominees have been put forth at the beginning of the AGM, then additional nominees can be nominated from the floor. 

To nominate yourself or another member for a role on the Theatre Scarborough board, please send an email to that includes a completed Nomination Form.  Please note the information on the form will be verified prior to the AGM.

A fillable on-line nomination form is available at this link:

For questions about this process, please email

We look forward to seeing you at this important meeting!

Please Register Today.

AGM Documents

2023 Agenda

2023 Annual Report

2023 Financial Report

2021-2022 AGM Minutes for approval

2021-2022 Notice to Reader

2023 Board Nominees

Proxy Form

Board Roles and Responsibilities

Board Norms

Notice of Annual General Meeting