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Notice of Annual General Meeting

Season 2019 / 2020


Date:  Tuesday, August 25, 2020
Time:  7:00 p.m.
Location:  Zoom Meeting


Hello Members of Scarborough Music Theatre!

Due to COVID-19 and the restrictions placed on gatherings, the AGM will be held online by ZOOM for all of our safety and well-being.

The AGM is your opportunity to engage in the work of this past year and be a part of moving forward. Our AGM also provides opportunities to meet and see friends and colleagues again and to renew acquaintances. There will be an overview of the past season and a view to the next season. Your participation matters!

Anyone is welcome to attend but only members can vote at the AGM. Membership for the current season or for the upcoming 2020/2021 season can be paid prior to or on the day of the AGM. Remember an individual membership is only $40 for the season, a family membership is $70.  If you pay for your 2020/2021 before the AGM either in person or online, your name will be entered into a draw to win a complimentary membership. The draw will take place at the AGM.

If you would like to join us on August 25 at 7 p.m. – please register by Sunday, August 23 at this link below:


Once the registration deadline has been met, you will be sent the ZOOM link to join the AGM.  Please note that the AGM will be recorded for accuracy purposes, but it will not be shared.

All the relevant AGM documents will be available on the Scarborough Music Theatre website approximately a week before the meeting. These documents will include the agenda, minutes from the Season 2018/19 AGM, the Season 2019/20 Annual Report and the Season 2018/19 financials from the accountant.

We will also provide information concerning critical motions that require a vote as well as information about those who wish to stand for Election to the SMT Board.

There will be an election of our Board of Directors. If you are interested in serving on the Board please send a note to Mike Scott at or have someone at the meeting nominate you or self-nominate.  New members bring new ideas and are most welcomed. Information about joining the board and the various positions is below. Any SMT member can nominate any other member to any of these positions.

The Board of Directors of Scarborough Music Theatre are responsible for governing and supervising the policies and affairs of SMT, its committees, officers and members, as well as carrying out the goals of the organization including productions and other programs.  They also contribute to Theatre Scarborough’s policy and direction.

Scarborough Music Theatre Board of Directors Election

The key pieces of information for you to know about the election process follow:

The Board of Directors consists of no fewer than 9 to a maximum of 13 members which includes:

–       One President (Elected at the AGM)

–       One Vice- resident (Elected at the AGM)

–       One Treasurer (Elected at the AGM)

–       One Secretary (Elected at the AGM)

–       Up to 9 members at large (Elected at the AGM)

If you are a current member of Scarborough Music Theatre, you may stand for election to this Board. You also have a vote.

If you have any questions about this process, please feel free to email at for more information.

We look forward to seeing you on ZOOM for the meeting – Tuesday, August 25 at 7 p.m.

Please Register Today.



SMT AGM Agenda S1920

SMT AGM Zoom Protocols S1920

SMT S2021 Budgets

SMT Annual Report S1920

SMT AGM Minutes S1819

SMT Notice to Reader S1819

SMT Board Roles and Responsibilities

SMT Board Norms

Other Announcements
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